Accounts Payable Assistant

Posted: 6/9/2021

Job Purpose The Accounts Payable Assistant prepares and processes payments for assigned vendor invoices and credit card statements. This position is responsible for Oregon payables such as office supplies, utilities, and other miscellaneous invoices as assigned.   Primary Duties and Responsibilities
  • Check and compare all received paperwork to invoices received, daily
  • Code, post, and file invoices, daily
  • Contact departments or vendors regarding any discrepancies as needed
  • Work with department manager and internal departments to resolve any issues that may come up
  • Document contact about discrepancies, request for invoices and credit memos
  • Pull vendor invoices to be paid, weekly
  Secondary Duties and Responsibilities
  • Back up Accounts Payable Assistant – COGS
  • Assist with new accounts
  • Assist with 1099 worksheet
  • Other duties as assigned
  Qualifications Education: High school graduate or equivalent, associate degree with an emphasis on accounting preferred, with (2) years’ experience in an accounts payable or related position.   Other experience may be considered as a substitute.   Skills/Abilities:
  • Ability to speak, read, and write English
  • Positive interpersonal and communication skills, initiative, and problem-solving abilities
  • Professional and common-sense confidentiality skills
  • Attention to detail, prioritizing, organizational, and multitasking abilities
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
  • Intermediate mathematical skill – Ability to calculate figures and amounts such as discounts, markups, proportions and percentages.
  • Ability to use standard office equipment and software, basic keyboard/computer skills
  • Familiarity with Internet and Microsoft Office
  • Familiarity with Eagle Epicor software a plus
  • Familiarity with products/SKU’s a plus
  • Dependable, punctual, professional
  Specialized Knowledge:
  • Accounting and bookkeeping skills
  • Nursery and horticulture supply knowledge a plus
  • Bilingual a plus
  working conditions Works primarily 95% of the time indoors in a climate-controlled, smoke-free environment, with moderate noise levels.  The employee may also work 5% of the time outdoors or in buildings that are not climate-controlled where (s)/he may be exposed, and may be exposed to fumes, airborne particles, or agricultural elements due to the nature of the business.   Mandatory overtime in the busy season and some Saturdays.   Physical Requirements Majority of the day is spent sitting and occasionally standing, working on a computer.  May have occasional lifting of less than 10-25 lbs.   Direct Supervision No direct supervision of any employees.

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